Orthodontic Software for UK Practices
Virtual Consultant Online helps orthodontic practices handle remote patient assessments, deliver multi-option digital quotes, and automate follow-up — reducing wasted chair time and improving conversion from initial enquiry to treatment.
Built for UK orthodontic practices • Free trial — no payment details requiredThe challenge most orthodontic practices face
Patients enquire, then go quiet. Teams spend time on calls and emails gathering basic information that could be collected before the first appointment. Quotes are prepared manually, sent as PDFs, and forgotten. Follow-up depends on who remembers to send it.
The result is a leaky pipeline: patients who could convert fall off because the process is slow, inconsistent, or requires too much back-and-forth before the patient feels informed enough to commit.
How Virtual Consultant Online helps
A structured platform connecting patient enquiry to treatment acceptance — with less manual work for your team at every stage.
Guided photo assessments
Patients complete a structured photo and information submission before any appointment. You receive clinically useful data — bite photos, alignment photos, and relevant history — ready to review on your own schedule. No more gathering basics over the phone.
Multi-option digital quotes
Build and send structured treatment quotes with multiple options — for example, metal braces, ceramic braces, and clear aligners — in a single patient-facing document. Patients review, compare, and indicate their preference digitally, reducing the back-and-forth.
Automated follow-up journeys
Automated reminders and follow-up sequences keep patients engaged after a quote is sent. Follow-up no longer depends on a team member remembering to send an email — the platform handles it on a schedule you configure.
Platform features
Built for UK orthodontic practices
Virtual Consultant Online is designed around the workflows of UK orthodontic practices — from single-site specialist practices to multi-site groups. The platform handles the administration and patient communication that sits between initial enquiry and treatment acceptance, so your clinical team can focus on patient care.
Single-site practices
Reduce admin burden on a small team. Automate the parts of the patient journey that don't need a person.
Multi-site groups
Consistent processes across locations. Centralised patient and quote management with location-level visibility.
Growing practices
Improve conversion from enquiry to appointment without adding headcount. Scale the patient intake process.
Partnering with leading clinics, Virtual Consultant combines clinical expertise with advanced digital technology — making orthodontic care more efficient, accessible, and rewarding for both teams and patients.