Orthodontic Software Pricing Plans

The free trial gives your practice access to a fully functional demo account with no credit card or bank details required. You can explore the complete platform — including guided photo intake, multi-option quoting, automated reminders, triage, and reporting — using sample data or by inviting your team. The trial environment is designed to let you evaluate real workflows before committing to a subscription.

Yes. Standard and Premium both include unlimited users, so you can add your entire team — treatment coordinators, clinicians, reception staff, and admins — without incurring any per-seat charges. User roles and permissions are configurable to control what each team member can see and do.

Both plans include full platform access and unlimited users. The Standard plan includes one company and is suitable for single-site practices. The Premium plan includes unlimited child companies under the same subscription, which is ideal for orthodontic groups and multi-site practices that want consistent branding and oversight across locations.

Yes. Branded transactional email is included on both plans at no extra cost for up to 25,000 emails per month. All emails reflect your clinic's logo and colour scheme. Automated emails cover evaluation receipts, quote notifications, reminder journeys, and more.

Your subscription covers full platform access. SMS is optional and billed separately on a pay-as-you-go basis because it carries a per-message delivery cost. SMS usage is tracked automatically and appears on a separate itemised invoice when charges occur. Most practices on automated-only workflows find their SMS usage minimal.

Yes. Virtual Consultant Online subscriptions are monthly and can be cancelled at any time from your account settings. There are no long-term contracts or exit fees. Your access continues until the end of the paid billing period, after which your account transitions to a read-only state.

Yes. Patient records, assessment data, and quote history can be exported from the platform. The public API also allows you to retrieve data programmatically. Virtual Consultant Online does not impose data lock-in — your clinical and patient information remains accessible and exportable at any time.

Optional usage-based services include SMS messages (login codes, invites, and automated messages) and oral health analysis runs. These are billed only when the relevant features are enabled and used, and charges appear on a separate itemised invoice. The core subscription — including evaluations, quotes, automation, and reporting — is fully covered by the fixed monthly fee.